Support Alert....!!! Accounts payable [AX 2012]

 

Accounts payable [AX 2012]

Use Accounts payable to track vendor invoices and outgoing expenditures. You can enter vendor invoices manually or receive them electronically through a service, or your vendor can enter the invoices by using a vendor portal. After the invoices are entered or received, you can review and approve the invoices by using an invoice approval journal or the Vendor invoice form. You can use invoice matching, vendor invoice policies, and workflow to automate the review process so that invoices that meet certain criteria are automatically approved, and the remaining invoices are flagged for review by an authorized user.

After vendor invoices are approved, you can pay vendors. If your organization includes multiple legal entities, you can use centralized payments to pay all invoices from a single legal entity. Multiple payment formats are supported. These include checks, promissory notes, and Single Euro Payments Area (SEPA) electronic payments. You can settle invoices with payments or credit notes by using the Settle open transactions form. To view vendor information, use the All vendors list page and related forms.

Business processes

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Support Alert....!!! Process assets created from Accounts payable [AX 2012]

Process assets created from Accounts payable [AX 2012]

There are four methods for integrating Fixed assets and Accounts payable:

1.      Manually create a fixed asset record in Fixed assets before you add the fixed asset number to the line in the purchase order or invoice. Post an acquisition transaction for the asset when you post the invoice. This is the default method.

2.      Manually create a fixed asset record in Fixed assets before you add the fixed asset number to the line in the purchase order or invoice. Do not post an acquisition transaction for the asset when you post the invoice.

3.      Automatically create a fixed asset record when you post the product receipt or invoice that has the Create asset during product receipt or invoice posting check box selected in the Fixed assets parameters form. Post an acquisition transaction for the asset when you post the invoice.

4.      Automatically create a fixed asset record when you post the product receipt or invoice that has the Create asset during product receipt or invoice posting check box selected in the Fixed assets parameters form. Do not post an acquisition transaction for the asset when you post the invoice.

For more information, see About assets acquired through procurement.

This information discusses how to post acquisition and acquisition adjustment transactions from Fixed assets, which is useful if you do not post an acquisition transaction for the asset when you post the invoice. If you use the first or third integration method, you do not have to follow these steps because an acquisition transaction is posted from Accounts payable.

Process assets using acquisition or acquisition adjustment proposals

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1.      Open a proposal form to create acquisition or acquisition adjustment transactions for fixed assets that are created from Accounts payable.

o    To create acquisition transactions, open the Acquisition proposal form. (Click Fixed assets > Journals > Fixed assets. Click Lines, and then click Proposals > Acquisition proposal.)

o    To create acquisition adjustment transactions, open the Acquisition adjustment proposal form. (Click Fixed assets > Journals > Fixed assets. Click Lines, and then click Proposals > Acquisition adjustment proposal.)

2.      Click Select.

3.      Enter query criteria to select assets that were invoiced.

4.      Click OK to create acquisition or acquisition adjustment transactions that you can post for the fixed assets.